Establishing Effective Virtual Board Communication

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As the coronavirus epidemic is affecting nonprofits their boards have to work even harder to collaborate and generate community support. Due to social distancing most board members work remotely. Effective communication via the internet is now more important.

The inherently synchronous nature of virtual meetings makes it difficult to ensure that board members are engaged, so it’s important for meeting organizers to create an arrangement that encourages interaction. Virtual boardroom software that comes with built-in features such as instant messaging, document storage, and conferencing is one method to accomplish this.

If a meeting is held in a virtual room it’s essential to have all the relevant documents distributed to attendees ahead of time. This will ensure that everyone is viewing the exact document version and will eliminate confusion during the meeting. It is also recommended that you use a platform that is secure and reliable. Free video conferencing software like Skype, for instance, may not be as secure as paid ones that come with more advanced security features, such as password protection and encryption.

To increase the productivity of virtual meetings, it’s important to make attendees aware of proper communication etiquette. Also, meeting organizers should regularly check in with attendees who are not in the room to see if they have any questions or concerns.

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